--- title: How to Guide | Induction Packages for Clients description: Investing in client onboarding with induction packages is a large factor in successful telehealth interactions. image: https://www.coviu.com/hubfs/Social%20Media%2030%20May%20Week%20(35).png --- [ Back to blog ](https://www.coviu.com/en-us/resources/blog) Coviu has found that customers who invest in client onboarding have the [greatest success stories with telehealth](https://www.coviu.com/en-us/eat-speak-learn). To ensure a smooth and positive experience, clinicians are encouraged to create induction packages to guide clients through the expectations of virtual healthcare. Here's a starting point for how clinicians can assemble effective telehealth induction packages. ## Welcome Email Begin the induction package with a warm welcome email. We have an [example email ](https://help.coviu.com/knowledge/an-example-email-to-send-your-clients-1)for you in our resources already. Introduce the concept of telehealth, emphasize its benefits, and express enthusiasm for the client's participation. This sets a positive tone for the transition. Provide a clear and concise [overview ](https://www.coviu.com/en-us/features)of the telehealth services offered. Outline the types of consultations available, including video calls,[ telephone](https://help.coviu.com/knowledge/how-to-use-coviu-phone) appointments, and any additional [virtual tools or features ](https://www.coviu.com/en-us/apps)that will be utilized during sessions. Clearly outline the payment and billing procedures for telehealth services. Include information on accepted [payment methods](https://help.coviu.com/knowledge/how-to-take-payments-during-a-call), billing cycles, and any insurance-related details. Transparent communication about financial aspects contributes to a positive client experience.     ## Include Resourceful Attachments In the attachments, Coviu recommends you also include: 1. A [Set-Up Checklist ](https://www.coviu.com/en-us/blog/new-telehealth-provider-guide)as a downloadable pdf on how clients should arrange their environment for an optimal experience and access telehealth appointments. Include instructions on lighting and audio requirements and ensure their devices and browsers are compatible with the telehealth platform. 2. An [FAQ sheet ](https://www.coviu.com/en-au/blog/clinical-aspects-of-telehealth-your-questions-answered)that outlines commonly asked questions and answers with links to additional resources where relevant is a great way to get clients comfortable with telehealth. If your sessions require parent or third-party engagement you can outline expectations in this section also.  3. Whether in the email body or as an attachment, address client concerns regarding privacy and security by detailing the[ measures in place to protect their confidential information.](https://www.coviu.com/en-us/compliance-and-security) Clearly explain the platform's compliance with privacy regulations such as HIPAA and encryption protocols, reassuring clients of the safety of their telehealth interactions. ## Do A 15-Minute Test Call First  If you will be having several telehealth sessions with a client in the future, Coviu highly recommends you set up a 15-minute test call with your client. This gives you a chance to tick off the setup checklist with them and conduct a [precall test](https://help.coviu.com/knowledge/precalltests) to make sure that they not only have a strong connection for the call but know how to conduct a test themselves in the future.  ## Technical Troubleshooting Information for Staff Anticipate potential technical challenges by developing a set of technical support guidelines for staff. Provide practical information for the team on ways to mitigate common issues in calls such as recommendations for clients who live in noisy or distracting environments, along with technical troubleshooting tips such as connectivity issues. During calls, assure clients that assistance is readily available to address any concerns they may encounter. ### Feedback Channels Throughout your clients' telehealth journeys, make sure there are ongoing avenues for feedback. Encourage clients to share their experiences and provide suggestions for improvement. This feedback loop not only enhances client engagement but also allows clinicians to continuously refine their telehealth services. You might like to schedule a follow-up email or a text that allows clients to rate their experience. ![telehealth checklist technical issues](https://www.coviu.com/hs-fs/hubfs/Social%20Media%2030%20May%20Week%20(35).png?width=500&height=500&name=Social%20Media%2030%20May%20Week%20(35).png) ### Telehealth Induction Packages are Vital By thoughtfully assembling telehealth induction packages, clinicians can proactively address client concerns, provide essential information, and create a foundation for a successful transition to virtual care. This approach not only facilitates a smooth onboarding process but also fosters a sense of collaboration and confidence between clinicians and their clients in the realm of telehealth. ---   Ready to make the switch to a purpose-built telehealth platform? ![Virtual Engagement Platform Coviu](https://www.coviu.com/hs-fs/hubfs/Virtual%20Engagement%20Platform%20Coviu.png?width=398&height=250&name=Virtual%20Engagement%20Platform%20Coviu.png)   Start a [2-week free trial](https://coviu.com/checkout/us/trial) and start running consultations within just minutes! To learn more about Coviu book a call with one of our friendly team members [here](https://pr.coviu.com/meetings/coviuenquiry/demo?hsCtaTracking=7f369b59-86f2-40b6-ae73-0b08fb44dcdd%7C67b14d98-2916-4d48-a808-6d32485a2c85&hsLang=en-au). ## Related Articles ![Coviu at ASHA Boston 2023](https://www.coviu.com/hubfs/Insta%20(1).jpg) [Conference](https://www.coviu.com/en-us/resources/blog/tag/conference) [Telehealth](https://www.coviu.com/en-us/resources/blog/tag/telehealth) [Speech Pathology](https://www.coviu.com/en-us/resources/blog/tag/speech-pathology) [ASHA](https://www.coviu.com/en-us/resources/blog/tag/asha) [Tele-therapy](https://www.coviu.com/en-us/resources/blog/tag/tele-therapy) [SLPs](https://www.coviu.com/en-us/resources/blog/tag/slps) [Tele-assessments](https://www.coviu.com/en-us/resources/blog/tag/tele-assessments) This blog unravels insights from ASHA Igniting Innovation 2023, shedding light on how Coviu's advanced platform is poised to propel audiologists and SLPs into a new era... ![Discussion with Rachel | Rethinking Telehealth Emergency Responses](https://www.coviu.com/hubfs/unnamed%20(4).jpg) [Emergency Care](https://www.coviu.com/en-us/resources/blog/tag/emergency-care) [Coviu](https://www.coviu.com/en-us/resources/blog/tag/coviu) [Telehealth](https://www.coviu.com/en-us/resources/blog/tag/telehealth) [Guidelines](https://www.coviu.com/en-us/resources/blog/tag/guidelines) [Speech Pathology](https://www.coviu.com/en-us/resources/blog/tag/speech-pathology) [flexible work hours](https://www.coviu.com/en-us/resources/blog/tag/flexible-work-hours) [hybridcare](https://www.coviu.com/en-us/resources/blog/tag/hybridcare) [SLPs](https://www.coviu.com/en-us/resources/blog/tag/slps) [rachelarchambault](https://www.coviu.com/en-us/resources/blog/tag/rachelarchambault) Coviu interviews SLP and influencer Rachel Archambault on the telehealth response to a recent measles outbreak in her local school district. ## Sign up for Telehealth Tips and Tricks ![](https://www.facebook.com/tr?id=358087621257917&ev=PageView%20&noscript=1)